Privacy Policy

Privacy Policy

Introduction

Welcome to https://virtual-hr-assistant-for-employee-onboarding.laneexplorer.com (hereinafter referred to as “Virtual HR Assistant,” “we,” or “us”). We are dedicated to protecting your privacy and ensuring the security of your personal data. This comprehensive Privacy Policy explains our practices regarding the collection, handling, and protection of information from users accessing our website, utilizing our applications, or availing of our services.

Scope

This policy encompasses all aspects of our online presence, including but not limited to, our official website, mobile applications, online platforms, and any other digital services we offer under the Virtual HR Assistant brand. It is important to emphasize that this policy does not cover third-party websites, applications, or services linked to ours through external links. These entities have their own privacy policies governing data collection and usage, which you should review separately.

Processing Activities

This Privacy Policy guides our interactions with users in the following scenarios:

  1. When you sign up and use our applications and services as an authorized user.
  2. During your visits to our websites linked to this policy.
  3. Whenever you receive communications from us, including emails, newsletters, phone calls, or text messages (SMS).

Personal Data Collection

We collect various categories of personal data, which include:

  1. Account Information: Details related to your user account creation and management.
  2. Payment Information: Data necessary for processing payments, such as card details, billing addresses, and payment history.
  3. Financial Information: Any financial records or transaction-related data that you choose to share with us.
  4. Purchase Information: Details about products or services purchased through our platform.
  5. Mobile Device Identifiers: Unique identifiers from your mobile device for tracking and analytics purposes.
  6. Location Data: Information about your geographical location when you interact with our services.
  7. Feedback: Comments, suggestions, reviews, or ratings provided by users to improve our products and services.
  8. Social Media Information: Data obtained from social media platforms when users choose to connect their accounts with us.
  9. Product Information: Details about the products you interact with on our platform.

We gather this data through various means, including user input forms, account settings, browsing activities, and automated technologies like cookies and tracking pixels. Additionally, we may receive personal data from third parties who assist us in providing services, subject to their respective privacy agreements.

Cookies

We employ cookies, a common technology for enhancing user experience and gathering analytics. Cookies are small text files stored on your browser that serve multiple purposes:

  • Strictly Necessary: These ensure basic functionalities of our website, such as session management and security.
  • Preference: Cookies here remember your preferences and settings to personalize your experience.
  • Analytics: They allow us to analyze user behavior and improve our services based on aggregated data.

Users have control over non-essential cookies through our Cookie Manager, where you can manage or delete specific cookies as per your preference.

Retention and Deletion

We adhere to data retention policies that are in line with applicable laws and regulations. Personal Data is retained for the duration required for the purposes it was collected, after which it is securely deleted or anonymized. The specific retention periods vary based on legal obligations and business requirements.

Security Measures

To protect your personal data, we have implemented robust security measures, including:

  • Encrypted Communication: All data transmitted between your device and our servers is encrypted to ensure secure communication.
  • Secure Third-Party Processing: We engage trusted third-party service providers who adhere to strict security standards to process data on our behalf.

Children’s Privacy

We are committed to protecting the privacy of children under 18 years old. Our services and website do not knowingly collect or solicit personal data from this age group.

Your Rights

Depending on your location, you possess certain rights regarding your personal data:

  • Access: The right to request access to and review the personal data we hold about you.
  • Rectification: Correcting inaccurate or incomplete personal data.
  • Erasure (Right to be Forgotten): Deleting your personal data upon request, subject to legal exceptions.
  • Restriction: Limiting the processing of your data under certain circumstances.
  • Portability: Receiving your personal data in a structured format and transferring it to another controller.
  • Objection: Opposing the processing of your data for specific purposes.
  • Non-Discrimination: The right to be free from discrimination when exercising your data protection rights.

To exercise these rights or to file appeals/complaints, please contact our privacy team at your earliest convenience.

Changes to Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effectively immediately upon posting on our website, and we encourage users to review it periodically for the latest information.

Contact Information

For any inquiries, unsubscribe requests, or questions related to data privacy, please reach out to us via: